DAR File No. 27420

Community and Economic Development, Community Development, Community Services

R202-207-702

Records Management

NOTICE OF PROPOSED RULE

DAR File No.: 27420
Filed: 09/10/2004, 05:20
Received by: NL

RULE ANALYSIS

Purpose of the rule or reason for the change:

This proposed amendment changes the agency's name to the State HEAT Office (SHO). HEAT refers to the Home Energency Assistance Target program.

Summary of the rule or change:

This amendment changes the responsible agency's name from SCSO (State Community Services Office)to the State HEAT Office (SHO).

State statutory or constitutional authorization for this rule:

Sections 9-12-101 to 9-12-105

Anticipated cost or savings to:

the state budget:

This change is merely making it known that, due to Departmental reorganization, the responsible agency for the HEAT Program is the State HEAT Office. No cost is associated with this change. HEAT is a federal program administered by the U.S. Department of Health and Human Services known as the Low Income Home Energy Assistance Program (LIHEAP). It is 100% federally funded and requires no state or local government funds; nor does it require funds from any other person or entity. Thus there are no cost or savings to the state.

local governments:

This change is merely making it known that, due to Departmental reorganization, the responsible agency for the HEAT Program is the State HEAT Office. No cost is associated with this change. HEAT is a federal program administered by the U.S. Department of Health and Human Services known as the Low Income Home Energy Assistance Program (LIHEAP). It is 100% federally funded and requires no state or local government funds; nor does it require funds from any other person or entity. Thus there are no cost or savings to local government.

other persons:

This change is merely making it known that, due to Departmental reorganization, the responsible agency for the HEAT Program is the State HEAT Office. No cost is associated with this change. HEAT is a federal program administered by the U.S. Department of Health and Human Services known as the Low Income Home Energy Assistance Program (LIHEAP). It is 100% federally funded and requires no state or local government funds; nor does it require funds from any other person or entity. Thus there are no cost or savings to other persons or entities.

Compliance costs for affected persons:

No person or other entity is required to pay any costs to comply with this rule or to participate in the HEAT Program. All costs are borne by the HEAT Program and as explained under Other Persons above is 100% federally funded.

Comments by the department head on the fiscal impact the rule may have on businesses:

There are no fiscal impacts on businesses associated with this rule.

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Direct questions regarding this rule to:

Sherm Roquiero at the above address, by phone at 801-538-8644, by FAX at 801-538-8888, or by Internet E-mail at shermr@utah.gov

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

11/01/2004

This rule may become effective on:

11/02/2004

Authorized by:

David Harmer, Executive Director

RULE TEXT

R202. Community and Economic Development, Community Development, Community Services.

R202-207. Energy Assistance: Records and Benefit Management.

R202-207-702. Records Management.

1. Documentation of the eligibility decision and amount of HEAT assistance is kept in the household's HEAT folder in the local HEAT office. Every person who completes an application shall have a case record.

2. HEAT case records shall not be removed from the local HEAT Office except by subpoena or request of the [SCSO]State HEAT Office (SHO) or in accordance with the Archives Schedule.

KEY: energy assistance, benefits, government documents, state HEAT office records

[1988]2004

Notice of Continuation June 14, 2002

9-12-10

ADDITIONAL INFORMATION

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For questions regarding the content or application of this rule, please contact Sherm Roquiero at the above address, by phone at 801-538-8644, by FAX at 801-538-8888, or by Internet E-mail at shermr@utah.gov

For questions about the rulemaking process, please contact the Division of Administrative Rules (801-538-3764). Please Note: The Division of Administrative Rules is NOT able to answer questions about the content or application of these administrative rules.