DAR File No. 27545

Governor, Planning and Budget, Chief Information Officer

R365-101

Utah Geographic Information Systems Advisory Council

NOTICE OF PROPOSED RULE

DAR File No.: 27545
Filed: 11/15/2004, 09:38
Received by: NL

RULE ANALYSIS

Purpose of the rule or reason for the change:

This new rule defines the role, relationship, and responsibilities of the Utah Geographic Information Systems Advisory Council (GISAC) with regards to the Chief Information Officer (CIO).

Summary of the rule or change:

This rule formally establishes the GISAC, which currently meets to determine collection, creation, access, and mutual collaboration by state entities for geographic information.

State statutory or constitutional authorization for this rule:

Sections 63D-1a-305 and 63-46a-3

Anticipated cost or savings to:

the state budget:

This council informally exists already. No additional cost will be incurred.

local governments:

This rule will have no impact on local government. This rule formalizes an existing committee.

other persons:

This rule will have no additional impact on other persons. This rule formalizes an existing committee.

Compliance costs for affected persons:

There is no direct cost of compliance for this rule. This rule formalizes an existing committee.

Comments by the department head on the fiscal impact the rule may have on businesses:

There is no direct fiscal impact on businesses. The benefit of coordination among Geographic Information Systems (GIS) data producers and users is availability of more and better GIS data for government, businesses, and citizens.

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Direct questions regarding this rule to:

Randy Hughes at the above address, by phone at 801-537-9071, by FAX at 801-538-1547, or by Internet E-mail at randyhughes@utah.gov

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

01/03/2005

This rule may become effective on:

01/04/2005

Authorized by:

Val Oveson, Chief Information Officer

RULE TEXT

R365. Governor, Planning and Budget, Chief Information Officer.

R365-101. Utah Geographic Information Systems Advisory Council.

R365-101-1. Purpose.

The purpose of this rule is to establish an advisory council to coordinate statewide GIS data efforts for collection, creation, and access, and to mutual collaboration by state entities.

R365-101-2. Authority.

The rule is issued by the Chief Information Officer under the authority of Section 63D-1a-305 of the Information Technology Act and Section 63-46a-3 of the Utah Rulemaking Act, Utah Code.

R365-101-3. Scope of Application.

(a) All agencies of the executive branch of state government including its administrative sub-units, except the State Board of Education, the Board of Regents and institutions of higher education, are to be included within the scope of this rule.

(b) This rule also provides for the organizational chairmanship and membership.

R365-101-4. Definitions.

(a) GIS data means any electronic data with location attributes that can be used by computer-based geographic information systems.

(b) GISAC means the Utah Geographic Information Systems Advisory Council established by this rule.

R365-101-5. Advisory Council Responsibilities.

(a) There is a geographic information system advisory council (GISAC) established and organized under the authority of the Chief Information Officer (CIO). The Council shall be chaired by the Manager of the Automated Geographic Reference Center (AGRC).

(b) The responsibilities of the council include:

(i) Serve as a coordinating and collaboration body for the collection, creation, and access of statewide GIS data, and;

(ii) Recommend to the State CIO any GIS policies or standards it believes should be considered by the CIO for implementation, and such as may need to be reviewed for promulgation as administrative rules.

(iii) Submit a progress report to the CIO by September 30 of each year.

R365-101-6. Council Membership and Organization.

(a) The Manager of the AGRC or designee.

(b) The Council shall meet bi-monthly or as determined by the Chair.

(c) The Council shall be composed of one GIS representative from each participating state entity, and such invited GIS representatives from local government, colleges/universities, and federal agencies as are selected by the chair.

R365-101-7. Rule Compliance Management.

A state executive branch agency's executive director, or designee, upon becoming aware of a violation, shall institute measures designed to enforce this rule. The CIO may, where appropriate, monitor compliance and report to an agency's executive director any findings or violations of this rule.

KEY: IT standards council, IT bid committee, technology best practices, repository

2005

63D-1a-305

63-46a-3

ADDITIONAL INFORMATION

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For questions regarding the content or application of this rule, please contact Randy Hughes at the above address, by phone at 801-537-9071, by FAX at 801-538-1547, or by Internet E-mail at randyhughes@utah.gov

For questions about the rulemaking process, please contact the Division of Administrative Rules (801-538-3764). Please Note: The Division of Administrative Rules is NOT able to answer questions about the content or application of these administrative rules.