DAR File No. 27662

Education, Administration

R277-713

Concurrent Enrollment of High School Students in College Courses

NOTICE OF PROPOSED RULE

DAR File No.: 27662
Filed: 01/17/2005, 02:59
Received by: NL

RULE ANALYSIS

Purpose of the rule or reason for the change:

This rule is amended to provide greater clarity and consistency in awarding credit, defining fees for purposes of this rule, designating eligible courses, and requiring background checks for new Concurrent Enrollment Program faculty.

Summary of the rule or change:

The rule provides for definition changes and additions, changes in eligible courses for Concurrent Enrollment Program funding, student participation, program delivery, student tuition, fees and credit for Concurrent Enrollment Programs, faculty requirements, and other issues.

State statutory or constitutional authorization for this rule:

Section 53A-17a-120 and Subsection 53A-1-402(1)(c)

Anticipated cost or savings to:

the state budget:

There is no anticipated cost or savings to the state budget. The same amount of money will be appropriated although the disbursement may be somewhat different.

local governments:

The amendments to this rule may affect the Concurrent Enrollment Program funds received by school districts. Only designated courses will be eligible for reimbursement and school districts will only be reimbursed for courses taken before the students actually graduate. Someone will have to cover the costs of criminal background checks. It cannot be determined how many new teachers will be affected but the approximate cost per individual is $45.

other persons:

There may be some savings for affected persons. The amendments make clear that there can be no fees charged for Concurrent Enrollment Program classes. In addition, the rule clarifies fee waiver applicability to Concurrent Enrollment Program for required textbooks and materials. Someone will have to cover the costs of criminal background checks. It cannot be determined how many new teachers will be affected but the approximate cost per individual is $45.

Compliance costs for affected persons:

Someone will have to cover the costs of criminal background checks. It cannot be determined how many new teachers will be affected but the approximate cost per individual is $45.

Comments by the department head on the fiscal impact the rule may have on businesses:

I have reviewed this rule, and I see no fiscal impact to businesses. Patti Harrington, State Superintendent of Public Instruction

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Direct questions regarding this rule to:

Kathy Akin at the above address, by phone at 801-538-7830, by FAX at 801-538-7768, or by Internet E-mail at kakin@usoe.k12.ut.us

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

03/17/2005

This rule may become effective on:

03/18/2005

Authorized by:

Carol Lear, Coordinator School Law and Legislation

RULE TEXT

R277. Education, Administration.

R277-713. Concurrent Enrollment of High School Students in College Courses.

R277-713-1. Definitions.

A. "Adjunct/Concurrent faculty" means [high school teacher(s)]instructors approved by the cooperating USHE institution [of higher education]and approved by school district or charter school receiving concurrent enrollment services from the instructor to teach concurrent enrollment classes on behalf of the USHE institution[ of higher education].

[D]B. "Annual Concurrent Enrollment Contract" means a written plan, negotiated by a school district and a[n] USHE institution[ of higher education], to provide college level courses to high school students.

[B]C. "Board" means the Utah State Board of Education.

[C]D. "Concurrent enrollment" for state funding and for the purposes of this rule means enrollment by public school students in one or more [college or university]USHE institution course(s) [for credit by a high school student who]under a contractual agreement between the USHE institution and a school district/public school. Students continue[s] to be enrolled [and]in public schools, counted in Average Daily Membership[.], and receive credit toward graduation. They also receive college credit for courses.

E. "Fees" for purposes of concurrent enrollment and this rule mean expenses to students directly related to enrollment and tuition. Fees do not include reasonable lab costs, expenses for textbooks and consumable curriculum materials.

[E]F. "USHE" means the Utah System of Higher Education.

[F]G. "USOE" means the Utah State Office of Education.

R277-713-2. Authority and Purpose.

A. This rule is authorized by Utah Constitution Article X, Section 3 which provides for the State Board to have general supervision and control over public schools and by Section 53A-17a-120 which directs the Board to adopt rules for accelerated learning programs, Section 53A-1-402(1)(c) which directs the Board to adopt minimum standards for curriculum, and Section 53A-1-401(3) which allows the Board to adopt rules in accordance with its responsibilities.

B. The purpose of concurrent enrollment is to provide a challenging college-level and productive secondary school experience, particularly in the senior year, and to provide transition courses [to]that can be applied to post-secondary education.

C. The purpose of this rule is to specify the standards and procedures for concurrent enrollment courses and criteria for funding appropriate concurrent enrollment expenditures.

R277-713-3. Student Eligibility.

A. Local schools and USHE institutions[ of higher education] shall jointly establish student eligibility requirements which shall be sufficiently selective to predict a successful experience.

B. Local schools have the primary responsibility for identifying students who are eligible to participate in concurrent enrollment classes.

C. Each student participating in the concurrent enrollment program shall have a current student education/occupation plan (SEOP) on file at the participating [high ]school, as required under Section 53A-1a-106(2)(b).

R277-713-[5]4. Courses and Student Participation.

[B]A. Course registration and the awarding of USHE institution credit for concurrent enrollment courses are the province of colleges and universities governed by USHE policies.

B. Concurrent enrollment offerings shall be limited to courses in English, mathematics, fine arts, humanities, science, social science, world languages, and career technical programs to allow a focus of energy and resources on quality instruction in these courses. However, there may be a greater variety of courses in the career technical education area. Concurrent Enrollment courses should assist students toward post-secondary degrees.

C. All concurrent enrollment courses shall be approved or orchestrated by the high school or the USOE and shall provide for waiver of fees to eligible students.

D. Only courses taken from a master list maintained by the Curriculum Section at the USOE shall be reimbursed from state concurrent enrollment funds. Courses may be added or deleted from the master list with adequate notice to teachers at USHE institutions and public schools.

E. Concurrent enrollment funding shall be provided only for 1000 or 2000 level courses unless a student's SEOP identifies a student's readiness and preparation for a higher level course. This exception shall be individually approved by the student's counselor and school district or charter school concurrent enrollment administrator. Concurrent enrollment funding is not intended for unilateral parent/student initiated college attendance or course-taking.

[C]F. Concurrent enrollment course offerings shall reflect the strengths and resources of the respective schools and USHE institutions[ of higher education] and be based upon student needs. The number of courses selected shall be kept small enough to ensure coordinated statewide development and training activities for participating teachers.[ Concurrent enrollment offerings shall be limited to a manageable number of courses in English, mathematics, fine arts, humanities, science, social science, and vocational/technical programs to allow a focus of energy and resources on quality instruction in these courses. However, there may be a greater variety of courses in the vocational-technical area.]

[D]G. Course content, procedures, examinations, teaching materials, and program monitoring shall be the responsibility of the appropriate [higher education]USHE institution[ or department], shall be consistent with Utah law, and shall ensure quality and comparability with courses offered on the college or university campus.

[A]H. Participation in concurrent enrollment [begins a student's college experience and]generates higher education credit that becomes a part of a student's permanent college transcript.

R277-713-[4]5. [Operational Procedures]Program Delivery.

A. [Private and public institutions]Schools within the USHE that grant higher education/college credit[ of higher education] may participate in the concurrent enrollment program.

B. Concurrent enrollment courses shall be offered at the most appropriate location using the most appropriate methods for the course content, the faculty, and the students involved, consistent with Section 53A-17a-120(2)(a).

C. The delivery system and curriculum program shall be designed and implemented to take full advantage of the most current available educational technology.

D. Courses taken by students who have received a diploma, whose class has graduated or who have participated in graduation exercises are not eligible for concurrent enrollment funding. Senior students shall complete reimbursable concurrent enrollment courses prior to their graduation or participation in graduation exercises.

E. Concurrent enrollment is intended primarily for students in their last two years of high school. Attendance by younger students shall be approved by both the public school and the USHE institution.

F. State reimbursement to school districts for concurrent enrollment courses may not exceed 30 semester hours per student per year.

G. Public schools/school districts shall use USOE designated 11-digit course codes for concurrent enrollment courses.

R277-713-6. Student Tuition, Fees and Credit for Concurrent Enrollment Programs.

A. Tuition or fees may not be charged to high school students for participation in this program consistent with Section 53A-15-101(6)(b)(iii).

B. Students may be [charged]assessed a one-time enrollment [fee]charge per institution[ and assume responsibility for obtaining textbooks].

C. Concurrent enrollment program [fees]costs attributable only to [college/university]USHE credit or enrollment are not fees and as such are not subject to fee waiver under R277-407.

D. All [other fees]students' costs related to concurrent enrollment classes, which may include consumables, lab fees, copying, and material costs, as well as textbooks required for the course, are subject to fee waiver consistent with R277-407.

E. The school district/school shall be responsible for these waivers. The agreement between the USHE institution and the district may address the responsibility for fee waivers. The district may withhold concurrent enrollment funds to cover fee waiver costs.

[E]F. Credit:

(1) [Three (3) semester higher education hours equal one (1) unit of high school credit]A student shall receive high school credit for concurrent enrollment classes that is consistent with the district policies for awarding credit for graduation.

(2) College level courses taught in the high school carry the same credit hour value as when taught on a college or university campus and apply toward college/university graduation on the same basis as courses taught at the USHE institution [of higher education ]to which the credits are submitted.

(3) Credit earned through the concurrent enrollment program shall be transferable from one USHE institution to another.

(4) Concurrent enrollment course credit shall count toward high school graduation requirements as well as for college credit.

R277-713-7. Faculty Requirements.

A. Nomination of adjunct faculty is the joint responsibility of the participating local school district(s) and the participating USHE institution[ of higher education]. Final approval of the adjunct faculty shall be determined by the appropriate [college or university department]USHE institution.[ Selection criteria for adjunct faculty teaching concurrent enrollment courses shall be the same as those criteria applied to other adjunct faculty appointments within the department.]

B. USHE institution adjunct faculty beginning their USHE employment in the 2005-06 school year who are not K-12 teachers and who have significant unsupervised access to K-12 students shall complete a criminal background check consistent with Section 53A-3-410. The adjunct faculty employer shall have responsibility for determining the need for criminal background checks consistent with the law and for satisfying this requirement and shall maintain appropriate documentation.

[B]C. Adjunct faculty status of high school teachers:

(1) High school teachers who hold adjunct or part time faculty status with a [college or university]USHE institution for the purpose of teaching concurrent enrollment courses shall be included as fully as possible in the academic life of the supervising academic department.

(2) [Universities, colleges]USHE institutions and secondary schools shall share expertise and in-service training, as necessary, to adequately prepare teachers at all levels to teach concurrent enrollment students and content, including both federal and state laws specific to student privacy and student records.[

(3) In-service experiences may qualify teachers or professors for graduate level credit.]

R277-713-8. Concurrent Enrollment Funding and Use of Concurrent Enrollment Funds.

A. Each district shall receive a pro-rated amount of the funds appropriated for concurrent enrollment according to the number of semester hours successfully completed by students registered through the district in the prior year compared to the state total of completed concurrent enrollment hours. Successfully completed means that a student received USHE credit for the course. Concurrent enrollment funds may not reimburse districts for repeated concurrent enrollment courses. Appropriate reimbursement may be verified at any reasonable time by USOE audit.

B. Each high school shall receive its proportional share of district concurrent enrollment monies allocated to the district pursuant to Section 53A-17a-120 based upon the hours of concurrent enrollment course work successfully completed by students on the high school campus as compared to the state total of completed concurrent enrollment hours.[

C. State funding to school districts for concurrent enrollment is limited to a maximum of 30 semester hours per student per school year.]

[D]C. Funds allocated to school districts for concurrent enrollment shall not be used for any other program.

[E]D. Colleges or universities shall receive concurrent enrollment funds from school districts based on the Annual Concurrent Enrollment Contract and [approved guidelines]applicable rules.

[F]E. District use of state funds for concurrent enrollment is limited to the following:

(1) [to pay ]tuition for students as established by an agreement with the USHE institution;

(2) [to pay for ]a share of the costs of supervision and monitoring by [college or university]USHE institution employees according to the annual contractual agreement;

(3) [to ]aid in staff development of adjunct faculty in cooperation with the participating [college or university]USHE institution;

(4) [to ]assistance with delivery costs [of]for distance learning programs;

(5) [to offset]participation in the costs of district or school personnel who work with the program;

(6) [to pay for]student textbooks and other instructional materials; and

(7) fee waivers for costs or expenses related to concurrent enrollment for fee waiver eligible students under R277-407.

([7]8) other uses approved in writing [through]by the USOE [Concurrent Enrollment Specialist ]consistent with the law and purposes of this rule.[

G. Concurrent enrollment course credit shall count for completion of high school graduation requirements as well as for college credit.]

R277-713-9. Annual Contracts and Other Student Instruction Issues.

A. Collaborating school districts/public schools and USHE institutions [of higher education ]shall negotiate annual contracts including:

(1) the courses offered;

(2) the location of the instruction;

(3) the teacher;

(4) student eligibility requirements;

(5) course outlines;

(6) texts, and other materials needed; and

(7) the administrative and supervisory services, in-service education, and reporting mechanisms to be provided by each party to the contract.

B. The annual concurrent enrollment agreement between a USHE institution and a school/school district or charter school who has responsibility shall:

(1) provide for parental permission for students to participate in concurrent enrollment classes, which includes notice to parents that participation in concurrent enrollment courses count toward a student's college record/transcript,

(2) provide for the entity responsible for parent notification about concurrent enrollment purpose(s) and student and family privacy protections; and

(3) provide for discussion and training, as necessary, to all concurrent enrollment instructors about student information, student records laws, and student confidentiality.

C. This rule shall be effective beginning with the 2005-2006 school year.

KEY: students, curricula, higher education

[November 2, 1999]2005

Notice of Continuation September 12, 2002

Art X Sec 3

53A-17a-120

53A-1-402(1)(c)

53A-1-401(3)

ADDITIONAL INFORMATION

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For questions regarding the content or application of this rule, please contact Kathy Akin at the above address, by phone at 801-538-7830, by FAX at 801-538-7768, or by Internet E-mail at kakin@usoe.k12.ut.us

For questions about the rulemaking process, please contact the Division of Administrative Rules (801-538-3764). Please Note: The Division of Administrative Rules is NOT able to answer questions about the content or application of these administrative rules.