Utah Department of Administrative Services Division of Administrative Rules

Utah Administrative Code

The Utah Administrative Code is the body of all effective administrative rules as compiled and organized by the Division of Administrative Rules (Subsection 63G-3-102(5); see also Sections 63G-3-701 and 702).

NOTE: For a list of rules that have been made effective since September 1, 2014, please see the codification segue page.

NOTE TO RULEFILING AGENCIES: Use the RTF version for submitting rule changes.


R137. Career Service Review Office, Administration.

Rule R137-2. Government Records Access and Management Act.

As in effect on September 1, 2014

Table of Contents

R137-2-1. Purpose.

The purpose of this rule is to provide procedures for access to government records of the Career Service Review Office.

R137-2-2. Authority.

The authority for this rule is found in Sections 63G-2-204 of the Government Records Access and Management Act (GRAMA) and 63A-12-104 of the Utah Administrative Services Code.

R137-2-3. Definitions.

A. "Administrator" means the Administrator of the Career Service Review Office as set forth at Sections 67-19a-101(1) and 67-19a-204.

B. "CSRO" means the Career Service Review Office.

C. "GRAMA" means the Government Records Access and Management Act as enacted by the 1992 Utah Legislature, Sections 63G-2-101 through 901, Utah Code Annotated.

D. "Records Officer" means the individual responsible to fulfill Section 63G-2-103(25) of the GRAMA.

R137-2-4. Records Officer.

A. The records officer for the CSRO shall be the administrative assistant.

B. The records officer shall review and respond to requests for access to CSRO records, according to Section 63A-12-103.

R137-2-5. Requests for Access.

A. Requests for access to CSRO records shall be in writing and must include the requester's name, mailing address, daytime telephone number if available, and a brief but reasonably specific description of the records being requested. A records access form may be obtained from the CSRO upon request, but this form is not required in order to petition for access to CSRO records.

B. Requests should be directed to the Records Officer, Career Service Review Office, 1120 State Office Building, Salt Lake City, UT 84114.

C. The CSRO is not required to respond to requests submitted to the wrong person, agency or location within the time limits set by the GRAMA.

R137-2-6. Fees.

A. Reasonable fees may be charged for copies of records provided upon request. Fees for photocopying may be charged as authorized by Section 63G-2-203. A fee schedule may be obtained from the CSRO by telephoning 801-538-3048 or by making a personal inquiry at the office during regular business hours.

B. The CSRO may require payment of past fees and future fees before beginning to process a request if fees are expected to exceed $50.00, or if the requester has not paid fees from previous requests.

R137-2-7. Waiver of Fees.

Fees for duplication and compilation of a record may be waived under certain circumstances described in Section 63G-2-203(4). Requests for application of a waiver of a fee may be made to the CSRO records officer.

R137-2-8. Requests to Amend a Record.

A. An individual may contest the accuracy or completeness of a document pertaining to the requester, pursuant to Section 63G-2-603. Requests to amend a record shall be processed as informal adjudications under the Utah Administrative Procedures Act. All requests to amend a record must include the requester's name, mailing address, daytime telephone number if available, and a brief but reasonably specific description of the record to be amended.

B. Adjudicative proceedings concerning requests to amend a record or records under the GRAMA shall be informal adjudicative proceedings and shall comply with Section 63G-2-401 et seq.

R137-2-9. Time Periods under GRAMA.

The provisions of Rule 6 of the Utah Rules of Civil Procedure shall apply to calculate time periods specified in GRAMA.

R137-2-10. Appeal of Agency Decision.

A. If a requester is dissatisfied with the CSRO's initial decision, the requester may appeal that decision to the CSRO administrator under the procedures of Section 63G-2-401 et seq.

B. A person may contest the accuracy or completeness of a document pertaining to that individual according to Section 63G-2-603. The initial request must be made to the CSRO administrative assistant. An appeal from the CSRO administrative assistant's decision may be made to the CSRO administrator under the procedures of Section 63G-2- 603.

C. Appeals of requests to amend a record shall be informal adjudications under the Utah Administrative Procedures Act.

R137-2-11. Request for Access for Research Purposes.

Access to private or controlled records for research purposes is allowed by GRAMA under Section 63G-2- 202(8). Requests for access to such records for research purposes may be made directly to the CSRO records officer.

KEY

public records, records access

Date of Enactment or Last Substantive Amendment

July 1, 2010

Notice of Continuation

April 23, 2013

Authorizing, Implemented, or Interpreted Law

63G-2-101 through 63G-2-901; 63A-12-103 through 63A-12-104; 67-19a-203(8)


Additional Information

Contact

For questions regarding the content or application of rules under Title R137, please contact the promulgating agency (Career Service Review Office, Administration). A list of agencies with links to their homepages is available at http://www.utah.gov/government/agencylist.html or from http://www.rules.utah.gov/contact/agencycontacts.htm.