Utah Administrative Code
The Utah Administrative Code is the body of all effective administrative rules as compiled and organized by the Division of Administrative Rules (see Subsection 63G-3-102(5); see also Sections 63G-3-701 and 702).
NOTE: For a list of rules that have been made effective since May 1, 2016, please see the codification segue page.
NOTE TO RULEFILING AGENCIES: Use the RTF version for submitting rule changes.
R432. Health, Family Health and Preparedness, Licensing.
Rule R432-100. General Hospital Standards.
As in effect on May 1, 2016
Table of Contents
- R432-100-1. Legal Authority.
- R432-100-2. Purpose.
- R432-100-3. Construction, Facilities, and Equipment Standards.
- R432-100-4. Hospital Swing-Bed and Transitional Care Units.
- R432-100-5. Governing Body.
- R432-100-6. Administrator.
- R432-100-7. Medical and Professional Staff.
- R432-100-8. Personnel Management Service.
- R432-100-9. Quality Improvement Plan.
- R432-100-10. Infection Control.
- R432-100-11. Patient Rights.
- R432-100-12. Patient Designated Caregiver.
- R432-100-13. Nursing Care Services.
- R432-100-14. Critical Care Unit.
- R432-100-15. Surgical Services.
- R432-100-16. Anesthesia Services.
- R432-100-17. Emergency Care Service.
- R432-100-18. Perinatal Services.
- R432-100-19. Pediatric Services.
- R432-100-20. Respiratory Care Services.
- R432-100-21. Rehabilitation Therapy Services.
- R432-100-22. Radiology Services.
- R432-100-23. Laboratory and Pathology Services.
- R432-100-24. Blood Services.
- R432-100-25. Pharmacy Services.
- R432-100-26. Social Services.
- R432-100-27. Psychiatric Services.
- R432-100-28. Substance Abuse Rehabilitation Services.
- R432-100-29. Outpatient Services.
- R432-100-30. Respite Services.
- R432-100-31. Pet Therapy.
- R432-100-32. Dietary Service.
- R432-100-33. Telemedicine Services.
- R432-100-34. Medical Records.
- R432-100-35. Central Supply Services.
- R432-100-36. Laundry Service.
- R432-100-37. Housekeeping Services.
- R432-100-38. Maintenance Services.
- R432-100-39. Emergency Operations Plan.
- R432-100-40. Penalties.
- Date of Enactment or Last Substantive Amendment
- Notice of Continuation
- Authorizing, Implemented, or Interpreted Law
This rule is adopted pursuant to Title 26, Chapter 21.
The purpose of this rule is to promote the public health and welfare through establishment and enforcement of the licensure standards. The rule sets standards for the construction and operation of a general hospital. The standards of patient care apply to inpatient, outpatient, and satellite services.
Hospitals shall be constructed and maintained in accordance with R432-4-1 through R432-4-24.
Hospitals with designated swing bed units or transitional care units shall comply with this section.
(1) In addition to R432-100, designated hospital swing beds shall comply with the following sections of R432-150, Nursing Care Facility Rules: 150-4, 150-5, 150-11 through 150-17, 150-20, 150-22, and 150-24.
(2) Transitional Care Units shall be licensed as Nursing Care Facilities under a separate licensing category and shall conform to the requirements of R432-150, Nursing Care Facility Rules.
(1) Each licensed hospital shall have a governing body hereinafter called the board.
(2) The board shall be legally responsible for the conduct of the hospital. The board is also responsible for the appointment of the medical staff.
(3) The board shall be organized in accordance with the Articles of Incorporation or Bylaws.
(a) The Articles or Bylaws shall specify:
(i) the duties and responsibilities of the board;
(ii) the method for election or appointment to the board;
(iii) the size of the board;
(iv) the terms of office of the board;
(v) the methods for removal of board members and officers;
(vi) the duties and responsibilities of the officers and any standing committees;
(vii) the numbers or percentages of members that constitute a quorum for board meetings;
(viii) the board's functional organization, including any standing committees;
(ix) to whom responsibility for operation and maintenance of the hospital, including evaluation of hospital practices, may be delegated;
(x) the methods established by the board for holding such individuals responsible;
(xi) the mechanism for formal approval of the organization, bylaws, rules of the medical staff and hospital departments; and
(xii) the frequency of meetings.
(4) The board shall meet not less than quarterly, and shall keep written minutes of meetings and actions, and distribute copies to members of the board.
(5) The board shall employ a competent executive officer or administrator and vest this person with authority and responsibility for carrying out board policies. The administrator's qualifications, responsibilities, authority, and accountability shall be defined in writing.
(6) The board, through its officers, committees, medical and other staff, shall:
(a) develop and implement a long range plan;
(b) appoint members of the medical staff and delineate their clinical privileges;
(c) approve organization, bylaws, and rules of medical staff and hospital departments; and
(d) maintain a list of the scope and nature of all contracted services.
(1) The administrator shall establish and maintain an organizational structure for the hospital indicating the authority and responsibility of various positions, departments, and services within the hospital.
(2) The administrator shall designate in writing a person to act in the administrator's absence.
(3) The administrator shall be the direct representative of the board in the management of the hospital.
(4) The administrator shall function as liaison between the board, the medical staff, the nursing staff, and departments of the hospital.
(5) The administrator shall advise the board in the formulation of hospital policies and procedures. The administrator shall review and revise policies and procedures to reflect current hospital practice.
(6) The administrator is responsible to see that hospital policies and procedures are implemented and followed.
(7) The administrator shall maintain a written record of all business transactions and patient services rendered in the hospital and submit reports as requested to the board.
(8) Patient billing practices shall comply with the requirements of 26-21-20 UCA.
(9) The administrator shall appoint a member of the staff to oversee compliance with the requirements of the Utah Anatomical Gift Act.
(1) Each hospital shall have an organized medical and professional staff that operates under bylaws approved by the board.
(2) The medical and professional staff shall advise and be accountable to the board for the quality of medical care provided to patients.
(3) The medical and professional staff must adopt bylaws and policies and procedures to establish and maintain a qualified medical and professional staff including current licensure, relevant training and experience, and competency to perform the privileges requested. The bylaws shall address:
(a) the appointment and re-appointment process;
(b) the necessary qualifications for membership;
(c) the delineation of privileges;
(d) the participation and documentation of continuing education;
(e) temporary credentialing and privileging of staff in emergency or disaster situations; and
(f) a fair hearing and appeals process.
(4) The medical care of all persons admitted to the hospital shall be under the supervision and direction of a fully qualified physician who is licensed by the state. During an emergency or disaster situation a member of the credentialed and privileged staff must supervise temporary credentialed practitioners.
(5) An applicant for staff membership and privileges may not be denied solely on the ground that the applicant is a licensed podiatrist or licensed psychologist rather than licensed to practice medicine under the Utah Medical Practice Act or the Utah Osteopathic Medical Licensing Act.
(6) Membership and privileges may not be denied on any ground that is otherwise prohibited by law.
(7) Each applicant for medical and professional staff membership must be oriented to the bylaws and must agree in writing to abide by all conditions.
(8) The medical and professional staff shall review each applicant and grant privileges based on the scope of their license and abilities.
(9) The medical and professional staff shall review appointments and re-appointments to the medical and professional staff at least every two years.
(10) During an emergency or disaster situation the hospital shall orient each temporary practitioner to the practioner's assigned area of the hospital.
(1) The personnel management system is organized to ensure personnel are competent to perform their respective duties, services, and functions.
(2) There shall be written policies, procedures, and performance standards that include:
(a) job descriptions for each position or employee;
(b) periodic employee performance evaluations;
(c) employee health screening, including Tuberculosis testing;
(i) Employee skin testing by the Mantoux method or other FDA approved in-vitro serologic test and follow up for tuberculosis shall be done in accordance with R388-804, Special Measures for the Control of Tuberculosis.
(ii) The licensee shall ensure that all employees are skin-tested for tuberculosis within two weeks of:
(A) initial hiring;
(B) suspected exposure to a person with active tuberculosis; and
(C) development of symptoms of tuberculosis.
(iii) Skin testing shall be exempted for all employees with known positive reaction to skin tests.
(d) policies to ensure that all employees receive unit specific training;
(e) policies to ensure that all hospital direct care staff receive continued competency training in current patient care practices;
(f) policies to ensure that all hospital direct care staff have current cardiopulmonary resuscitation certification; and
(g) policies to ensure that OSHA regulations regarding Blood Borne Pathogens are implemented and followed.
(3) All personnel shall be registered, certified or licensed as required by the Utah Department of Commerce within 45 days of employment.
(4) A copy of the current certificate, license or registration shall be available for Department review.
(5) All direct care and housekeeping staff shall receive annual documented inservice training in the requirements for reporting abuse, neglect, or exploitation of children or adults.
(6) Volunteers may be utilized in the daily activities of the hospital, but shall not be included in the hospital staffing plan in lieu of hospital employees.
(a) Volunteers shall be screened and supervised according to hospital policy.
(b) Volunteers shall be familiar with hospital volunteer policies, including patient rights and hospital emergency procedures.
(7) If the hospital participates in a professional graduate education program, there shall be policies and procedures specifying the patient care responsibilities and supervision of the graduate education program participants.
(1) The Board shall ensure that there is a well-defined quality improvement plan designed to improve patient care.
(2) The plan shall be consistent with the delivery of patient care.
(3) The plan shall be implemented and include a system for the collection of indicator data.
(a) The plan shall include an incident reporting system to identify problems, concerns, and opportunities for improvement of patient care.
(b) Incident reports shall be available for Department review.
(c) A system shall be implemented for assessing identified problems, concerns, and opportunities for improvement.
(4) The plan shall implement actions that are designed to eliminate identified problems and improve patient care.
(5) Each hospital shall maintain a quality improvement committee. The quality improvement committee shall keep and make available for Department review written minutes documenting corrective actions and results.
(6) The quality improvement committee shall report findings and concerns at least quarterly to the board, the medical staff, and the administrator.
(7) Infection reporting shall be integrated into the quality improvement plan, and shall be reported to the Department in accordance with R386-702 Communicable Diseases.
Each hospital must implement a hospital-wide infection control program.
(1) The infection control program shall include at least the following:
(a) definitions of nosocomial infections;
(b) a system for reporting, evaluating, and investigating infections;
(c) review and evaluation of aseptic, isolation, and sanitation techniques;
(d) methods for isolation in relation to the medical condition involved;
(e) preventive, surveillance, and control procedures;
(f) laboratory services;
(g) an employee health program;
(h) orientation of all new employees; and
(i) documented in-service education for all departments and services relative to infection control.
(2) Infection control reporting data shall be incorporated into the hospital quality improvement process.
(3) There shall be written infection control policies and procedures for each area of the hospital, including requirements dictated by the physical layout, personnel and equipment involved.
(4) There shall be written policies for the selection, storage, handling, use, and disposition of disposable or reusable items. Single-use items may be reused according to hospital policy.
(a) Reusable items shall have specific policies and procedures for each type of reuse item.
(b) Reuse data shall be incorporated into the quality improvement process.
(c) Reuse data shall be incorporated in the hospital infection control identification and reporting process.
(1) The facility shall inform each patient at the time of admission of patient rights and support the exercise of the patient's right to the following:
(a) to access all medical records, and to purchase at a cost not to exceed the community standard, photocopies of his record;
(b) to be fully informed of his medical health status in a language he can understand;
(c) to reasonable access to care;
(d) to refuse treatment;
(e) to formulate an advanced directive in accordance with the Advance Health Care Directive Act, UCA 75-2a;
(f) to uniform, considerate and respectful care;
(g) to participate in decision making involved in managing his health care with his physician, or to have a designated representative involved;
(h) to express complaints regarding the care received and to have those complaints resolved when possible;
(i) to refuse to participate in experimental treatment or research;
(j) to be examined and treated in surroundings designed to give visual and auditory privacy; and
(k) to be free from mental and physical abuse, and to be free from chemical and (except in emergencies) physical restraints except as authorized in writing by a licensed practitioner for a specified and limited period of time or when necessary to protect the patient from injury to himself or others.
(2) The hospital shall establish a policy and inform patients and legal representatives regarding the withholding of resuscitative services and the forgoing or withdrawing of life sustaining treatment and care at the end of life. This policy shall be consistent with state law.
(1) The hospital shall give a patient admitted to the hospital the opportunity to designate a caregiver who will assist the patient with continuing care after discharge from the hospital.
(a) A caregiver is an individual designated by an inpatient of the hospital to assist with continuing care that can be given in the patient's residence after discharge;
(b) The hospital shall document the designated caregiver in the patient record and include contact information; and
(c) If the patient declines to designate a caregiver, the hospital shall document the patient's choice in the medical record.
(2) The hospital shall notify the designated caregiver as soon as practicable before any of the following circumstances occur:
(a) The patient is transferred to another health facility;
(b) The patient is discharged back to their own residence.
(3) If the hospital is unable to contact the designated caregiver when changes occur, the lack of contact shall not interfere with, delay or otherwise affect the medical care provided to the patient or the transfer or discharge of the patient.
(4) The hospital shall document any attempt to contact the designated caregiver in the patient record, to include dates and times attempted.
(5) The patient may give written consent to allow the hospital to release medical information to the designated caregiver, pursuant to the hospital's established procedures for the release of personal health information.
(6) Prior to the patient being discharged, the hospital shall provide a written discharge plan for continuing care needs to the patient and designated caregiver, which shall include:
(a) The name and contact information of the designated caregiver and relation to the patient;
(b) A description of continuing care tasks that the patient requires, in a culturally competent manner; and
(c) Contact information for any other health care resources necessary to meet the needs of the patient.
(7) Prior to the patient being discharged, the hospital shall provide the designated caregiver with an opportunity for instruction in continuing care tasks outlined in the discharge plan, which shall include:
(a) Demonstration of the continuing care tasks by hospital personnel; and
(b) Opportunity for the patient and designated caregiver to ask questions and receive answers regarding the continuing care tasks; and
(c) Education and counseling about medications, including dosing and proper use of delivery devices.
(8) The hospital shall document the instruction given to the patient and designated caregiver in the patient record, to include the date, time and contents of the instructions.
(1) There shall be an organized nursing department that is integrated with other departments and services.
(a) The chief nursing officer of the nursing department shall be a registered nurse with demonstrated ability in nursing practice and administration.
(b) Nursing policies and procedures, nursing standards of patient care, and standards of nursing practice shall be approved by the chief nursing officer.
(c) A registered nurse shall be designated and authorized to act in the chief nursing officer's absence.
(d) Nursing tasks may be delegated pursuant to R156-31-701, Delegation of Nursing Tasks.
(2) Qualified registered nurses shall be on duty at all times to give patients nursing care that requires the judgment and special skills of a registered nurse. The nursing department shall develop and maintain a system for determining staffing requirements for nursing care on the basis of demonstrated patient need, intervention priority for care, patient load, and acuity levels.
(3) Nursing care shall be documented for each patient from admission through discharge.
(a) A registered nurse shall be responsible to document each patient's nursing care and coordinate the provision of interdisciplinary care.
(b) Nursing care documentation shall include the assessments of patient's needs, clinical diagnoses, intervention identified to meet the patient's needs, nursing care provided and the patients response, the outcome of the care provided, and the ability of the patient, family, or designated caregiver in managing the continued care after discharge.
(c) Patients shall receive prior to discharge written instructions for any follow-up care or treatment.
(1) Hospitals that provide critical care units shall comply with the requirements of R432-100-13. Medical direction for the unit(s) shall be according to the scope of services provided as delineated in hospital policy and approved by the board.
(2) Critical care unit nursing direction shall be provided by a designated, qualified registered nurse manager who has relevant education, training and experience in critical care. The supervising nurse shall coordinate the care provided by all nursing service personnel in the critical care unit. The registered nurse manager shall have administrative responsibility for the critical care unit, assuring that a registered nurse who has advanced life support certification is on duty and in the unit at all times.
(3) Each critical care unit shall be designed and equipped to facilitate the safe and effective care of the patient population served. Equipment and supplies shall be available to the unit as determined by hospital policy in accordance with the needs of the patients.
(4) An emergency cart must be readily available to the unit and contain appropriate drugs and equipment according to hospital policy. The cart, or the cart locking mechanism, must be checked every shift and after each use to assure that all items required for immediate patient care are in place in the cart and in usable condition.
(5) The following support services shall be immediately available to the critical care unit on a 24-hour basis:
(a) blood bank or supply;
(b) clinical laboratory; and
(c) radiology services.
(6) If the hospital provides dialysis services, the dialysis services shall comply with R432-650 End Stage Renal Disease Facility Rules, sections R432-650-7, Required Staffing; and R432-650-12, Water Quality.
(1) Surgical services provided by the hospital shall be integrated with other departments or services of the hospital. The relationship, objective, and scope of all surgical services shall be specified in writing.
(a) Administrative direction of surgical services shall be provided by a person appointed and authorized by the administrator.
(b) Medical direction of surgical services shall be provided by a member of the medical staff.
(c) Qualified registered nurses shall supervise the provision of surgical nursing care.
(d) The operating room suites shall be directed and supervised by a qualified registered nurse. The supervisor shall have authority and responsibility for:
(i) assuring that the planned procedure is within the scope of privileges granted to the physician.
(ii) maintaining the operating room register; and
(iii) other administrative functions, including serving on patient care committees.
(e) The hospital shall establish a policy governing the use of obstetrical delivery and operating rooms to ensure that any patient with parturition imminent, or with an obstetrical emergency requiring immediate medical intervention to preserve the health and life of the mother or her infant, is given priority over other obstetrical and non-emergent surgical procedures.
(f) Qualified surgical assistants shall be used as needed in operations in accordance with hospital by-laws.
(g) Surgical technicians and licensed practical nurses may serve as scrub nurses under the direct supervision of a registered nurse, but may not function as circulation nurses in the operating rooms, unless the scrub nurse is a registered nurse.
(h) Outpatient surgical patients shall not be routinely admitted to the hospital as inpatients. A systematic review process shall evaluate patients who require hospitalization after outpatient surgery.
(2) A safe operating room environment shall be established, controlled and consistently monitored.
(a) Surgical equipment including suction facilities and instruments in good repair shall be provided to assure safe and aseptic treatment of all surgical cases.
(b) Traffic in and out of the operating room shall be controlled. There shall be no through traffic.
(c) There shall be a scavenging system for evacuation of anesthetic waste gases.
(d) The following equipment shall be available to the operating suite:
(i) a call-in system;
(ii) a cardiac monitor;
(iii) a ventilation support system;
(iv) a defibrillator;
(v) an aspirator; and
(vi) equipment for cardiopulmonary resuscitation.
(3) The administration of anesthetics shall conform to the requirements of Anesthesia Services, R432-100-15.
(4) Removal of surgical specimens shall conform with the requirements of Laboratory and Pathology Services, R432-100-22.
(1) There shall be facilities and equipment for the administration of anesthesia commensurate with the clinical and surgical procedures planned for the institution. Anesthesia care shall be available on a 24-hour basis.
(a) Administrative direction of anesthesia services shall be provided by a person appointed and authorized by the hospital administrator.
(b) Medical direction of anesthesia services shall be provided by a member of the medical staff.
(c) Anesthesia care shall be provided by anesthesiologists, other qualified physicians, dentists, oral surgeons, or Certified Registered Nurse Anesthetists who are members of the medical staff within the scope of their practice and license.
(i) A qualified physician, dentist or oral surgeon shall have documented training that includes the equivalent of 40 days preceptorship with an anesthesiologist and shall be able to perform at least the following:
(A) procedures commonly used to render the patient insensible to pain during the performance of surgical, obstetrical, and other pain producing clinical procedures;
(B) life support functions during the administration of anesthesia, including induction and intubation procedures; and
(C) provide pre-anesthesia and post-anesthesia management of the patient.
(ii) The responsibilities and privileges of the person administering anesthesia shall be clearly defined by the medical staff.
(iii) Both the patient and the operating surgeon shall be informed prior to surgery of who will be administering anesthesia.
(iv) Medicaid certified hospitals shall comply with the requirements of 42 CFR 482.52(a), Subpart D, Anesthesia Services.
(2) The use of flammable anesthetic agents for anesthesia or for the pre-operative preparation of the surgical field is prohibited.
(3) The anesthetic equipment shall be inspected and tested by the person administering anesthesia before use in accordance with hospital policy.
(1) Each hospital shall evaluate and classify itself to indicate its capability in providing emergency care. Acute Hospitals and Critical Access Hospitals shall be classified as Type I, II or III. Type IV category may be used for Specialty Hospitals.
(a) Type I offers comprehensive emergency care 24 hours a day in-house, with at least one physician experienced in emergency care on staff in the emergency care area. There shall be in-hospital support by members of the medical staff for at least medical, surgical, orthopedic, obstetric, pediatric, and anesthesia services. Specialty consultation shall be available within 30 minutes, or two-way voice communication is available for the initial consultation.
(b) Type II offers emergency care 24 hours a day, with at least one physician experienced in emergency care on duty in the emergency care area, and with specialty consultation available within 30 minutes by members of the medical staff.
(c) Type III offers emergency care 24 hours a day, with at least one physician available to the emergency care area within approximately 30 minutes through a medical staff call roster. Specialty consultation shall be available by request of the attending medical staff member by transfer to a type I or type II hospital where care can be provided.
(d) Type IV offers emergency first aid treatment to patients, staff, and visitors; and to persons who may be unaware of, or unable to immediately reach services in other facilities.
(2) The emergency service shall be organized and staffed by qualified individuals based on the defined capability of the hospital.
(a) Administrative direction of emergency services shall be provided by an individual appointed and authorized by the hospital administrator.
(b) Medical direction of emergency services shall be defined in writing and provided by one or more members of the medical staff. The medical staff shall provide back-up and on-call coverage for emergency services and as needed for emergency specialty services.
(c) The evaluation and treatment of a patient who presents himself or is brought to the emergency care area shall be the responsibility of a licensed practitioner and shall include an appropriate medical screening examination, stabilizing treatment, and, if necessary for definitive treatment, an appropriate transfer to another medical facility that has agreed to accept the patient for care.
(d) The priority by which persons seeking emergency care are seen by a physician may be determined by trained personnel using guidelines established by the emergency room director and approved by the medical staff.
(e) Rosters designating medical staff members on duty or on call for primary coverage and specialty consultation shall be posted in the emergency care area.
(f) A designated registered nurse who is qualified by relevant training, experience, and current competence in emergency care shall supervise the care provided by all nursing service personnel in the department.
(i) The number of nursing service personnel shall be sufficient for the types and volume of patients served.
(ii) Type I and II emergency departments shall have at least one registered nurse with Advanced Cardiac Life Support certification, and sufficient number of other nursing staff assigned and on duty within the emergency care area.
(iii) The emergency nurse supervisor shall participate in internal committee activities concerned with the emergency service.
(g) The emergency service shall be integrated with other departments in the hospital.
(i) Clinical laboratory services with the capability of performing all routine studies and standard analyses of blood, urine, and other body fluids shall be available. A supply of blood shall be available at all times.
(ii) Diagnostic radiology services shall be available at all times.
(h) The duties and responsibilities of all personnel, including physicians and nurses, providing care within the emergency service area shall be defined in writing.
(3) Each hospital shall define its scope of emergency services in writing and implement a plan for emergency care, based on community need and on the capability of the hospital.
(a) Each hospital shall comply with federal anti-dumping regulations as defined in CFR 489.20 and 489.24.
(b) The role of the emergency service in the hospital's disaster plans shall be defined.
(c) Each hospital must have a communication system that permits instant contact with law enforcement agencies, rescue squads, ambulance services, and other emergency services within the community.
(d) Emergency department policies and protocols shall address the care, security, and control of prisoners or people to be detained for police or protective custody.
(e) Emergency department policies and protocols shall address the provision of care to an unemancipated minor not accompanied by parent or guardian, or to an unaccompanied unconscious patient.
(f) Emergency department policies and procedures shall address the evaluation and handling of alleged or suspected child or adult abuse cases. Criteria shall be developed to alert emergency department and service personnel to possible child or adult abuse. The criteria shall address:
(i) suspected physical assault;
(ii) suspected rape or sexual molestation;
(iii) suspected domestic abuse of elders, spouses, partners and children;
(iv) the collection, retention, and safeguarding of specimens, photographs, and other evidentiary materials; and
(v) visual and auditory privacy during examination and consultation of patients.
(g) A list shall be available in the emergency department of private and public community agencies and resources that provide, arrange, evaluate and care for the victims of abuse.
(h) Emergency department policies and procedures shall address the handling of hazardous materials and contaminated patients.
(i) Emergency department policies and procedures shall address the reporting of persons dead-on-arrival to the proper authorities including the legal requirements for the collection and preservation of evidence.
(4) The hospital shall in a timely manner make reasonable effort to contact the guardian, parents, or next of kin of any unaccompanied minor, or any unaccompanied unconscious patient admitted to the emergency department.
(1) Each hospital shall comply with the requirements of this section and shall designate its capability to provide perinatal (antepartum, labor, delivery, postpartum and nursery) care in accordance with Level I basic, Level II specialty, or Level III sub-specialty or tertiary care as described in the Guidelines for Perinatal Care, Sixth Edition and the Guidelines for Design and Construction of Heath Care Facilities, 2010 Edition, which are incorporated by reference.
(a) A qualified member of the hospital staff shall provide administrative, medical and nursing direction and oversight for perinatal services according to each hospital's designated level of care, Level I, IIA, IIB, IIIA, IIIB or IIIC.
(b) A qualified registered nurse shall be immediately available at all hours of the day and as well as sufficient numbers of trained competent staff to meet the designated level.
(c) Support personnel shall be available to the perinatal care service according to each hospital's designated level of care.
(2) Each hospital shall establish and implement security protocols for perinatal patients.
(3) The perinatal department shall include facilities and equipment for antepartum, labor and delivery, nursery, postpartum, and optional birthing rooms.
(a) Perinatal areas shall be located and arranged to avoid non-related traffic to and from other areas.
(b) The hospital shall isolate patients with infections or other communicable conditions. The use of maternity rooms for patients other than maternity patients shall be restricted according to hospital policy.
(c) Each hospital shall have at least one surgical suite for operative delivery.
(d) Equipment and supplies shall be immediately available and maintained for the mother and newborn, including:
(i) furnishings suitable for labor, birth, and recovery;
(ii) oxygen with flow meters and masks or equivalent;
(iii) mechanical suction and bulb suction;
(iv) resuscitation equipment;
(v) emergency medications, intravenous fluids, and related supplies and equipment;
(vi) a device to assess fetal heart rate;
(vii) equipment to monitor and maintain the optimum body temperature of the newborn;
(viii) a clock capable of showing seconds;
(ix) an adjustable examination light; and
(x) a newborn warming unit with temperature controls that comply with Underwriters' Laboratories requirements. The unit must be capable of administering oxygen and suctioning.
(e) The hospital shall maintain a delivery room record keeping system for cross referencing information with other departments.
(4) If birthing rooms are provided, they shall be equipped in accordance with 100-17(3(d)).
(5) The nursery shall include facilities and equipment according to its designated level of care: Level I - Basic Newborn Care; Level II - Specialty Continuing Care; and Level III - Sub-specialty or Tertiary Newborn Intensive Care including an individual bassinet for each infant; with space between bassinets as follows:
(a) Level I Basic: Full Term or Well Baby Nursery 24 inches between bassinets;
(b) Level II Specialty: Continuous Care Nursery four feet between bassinets for Continuing Care nurseries;
(c) Level III Sub-specialty: Newborn Intensive Care Nursery four feet between bassinets.
(d) accurate scales; and
(e) a wall thermometer;
(6) The following equipment and supplies shall be available:
(a) an individual thermometer, or one with disposable tips, for each infant;
(b) a supply of medication shall be immediately available for emergencies;
(c) a covered soiled-diaper container with removable lining;
(d) a linen hamper with removable bag for soiled linen other than diapers;
(e) a newborn warming unit with temperature controls that comply with Underwriters' Laboratories requirements;
(f) oxygen, oxygen equipment, and suction equipment; and
(g) an oxygen concentration monitoring device.
(7) Temperature shall be maintained between 70-80 degrees Fahrenheit in the nursery area.
(8) Infant formula storage space shall be available that conforms to the manufacturer's recommendations. Only single-use bottles shall be used for newborn feeding.
(9) A suspect nursery or isolation area shall be available. Equipment and supplies shall be provided for the isolation area.
(a) Isolation facilities shall be used for any infant who:
(i) has a communicable disease;
(ii) is delivered of an ill mother infected with a communicable disease;
(iii) is readmitted after discharge from a hospital; or
(iv) is delivered outside the hospital.
(b) There shall be separate hand washing facilities for the isolation area.
(10) Each hospital shall comply with the following provisions:
(a) No attempt shall be made to delay the imminent, normal birth of a child;
(b) A prophylactic solution in accordance with R386-702-9 shall be instilled in the eyes of the infant within three hours of birth;
(c) Metabolic screening shall be performed in accordance with Section 26-10-6 and R398-1; and
(d) A newborn hearing screening shall be performed in accordance with R398-2.
(1) If the hospital provides pediatric services, those services shall be under the direction of a member of the medical staff who is experienced in pediatrics and whose functions and scope of responsibility are defined by the medical staff.
(a) A pediatrics qualified registered nurse must supervise nursing care and must supervise the documentation of the implementation of pediatric patient care on an interdisciplinary plan of care.
(b) If the hospital provides a pediatric unit, it shall have an interdisciplinary committee responsible for policy development and review of practice within the unit. This committee must include representatives from administration, the medical and nursing staff, and rehabilitative support staff.
(c) Hospitals admitting pediatric patients shall have written policies and procedures specifying the criteria for admission to the hospital and conditions requiring transfer when indicated. These policies and procedures shall be based upon the resources available at the hospital, specifically, in terms of personnel, space, equipment, and supplies.
(d) The hospital shall assess all pediatric patients for maturity and development. Information obtained from the maturity and development assessment must be incorporated into the plan of care.
(e) The hospital shall establish and implement security protocols for pediatric patients.
(f) The hospital shall provide a safe area for diversional play activities.
(2) Hospitals admitting pediatric patients shall have equipment and supplies in accordance with the hospital's scope of pediatric services.
(3) The hospital shall have written guidelines for the placement or room assignment of pediatric patients according to patient acuity under usual, specific, or unusual conditions within the hospital. The guidelines shall address the use of cribs, bassinets, or beds; including the proper use of restraints, bed rails, and other safety devices.
(a) The hospital shall place infant patients in beds where frequent observation is possible.
(b) Pediatric patients other than infants shall be placed in beds to allow frequent observation according to each patient's assessed care needs.
(4) Personnel working with pediatric patients shall have specific training and experience relating to the care of pediatric patients.
(5) Orientation and inservice training for pediatric care staff shall include pediatric specific training on drugs and toxicology, intravenous therapy, pediatric emergency procedures, infant and child nutrition, the emotional needs and behavioral management of hospitalized children, child abuse and neglect, and other topics according to the needs of the pediatric patients.
(1) Administrative direction of respiratory care services shall be provided by a person authorized by the hospital administrator.
(2) The respiratory care service shall be under the medical direction of a member of the medical staff who has the responsibility and authority for the overall direction of respiratory care services.
(a) When the scope of services warrants, respiratory care services shall be supervised by a technical director who is registered or certified by the National Board For Respiratory Therapy, Inc., or has the equivalent education, training, and experience.
(b) The technical director shall inform physicians about the use and potential hazards in the use of any respiratory care equipment.
(3) Respiratory care services shall be provided to patients in accordance with a written prescription of the responsible licensed practitioner which specifies the type, frequency, and duration of the treatment; and when appropriate, the type and dose of medication, the type of diluent, and the oxygen concentration.
(a) The hospital must have equipment to perform any pulmonary function study or blood-gas analysis provided by the hospital.
(b) Resuscitation, ventilatory, and oxygenation support equipment shall be available in accordance with the needs of the patient population served.
(1) If rehabilitation therapy services are provided by the hospital, the services may include physical therapy, speech therapy, and occupational therapy.
(a) Rehabilitation therapy services shall be directed by a qualified, licensed provider who shall have clinical responsibility for the specific therapy service.
(b) Patient services performed by support personnel, shall be commensurate with each person's documented training and experience.
(c) Rehabilitation therapy services may be initiated by a member of the medical staff or by a licensed rehabilitation therapist.
(i) A physician's written request for services must include reference to the diagnosis or problems for which treatment is planned, and any contraindications.
(ii) The patient's physician shall retain responsibility for the specific medical problem or condition for which the referral was made.
(2) Rehabilitation therapy services provided to the patient shall include evaluation of the patient, establishment of goals, development of a plan of treatment, regular and frequent assessment, maintenance of treatment and progress records, and periodic assessment of the quality and appropriateness of the care provided.
(1) Each hospital shall provide an organized radiology department offering services that are in accordance with the needs and size of the institution.
(a) Administrative direction of radiology services shall be provided by a person appointed and authorized by the hospital administrator.
(b) Medical direction of the department shall be provided by a member of the medical staff.
(i) If a radiologist is not the medical director of the radiology services, the services of a radiologist shall be retained on a part-time basis.
(ii) If a radiologist provides services on less than a full-time basis, the time commitment shall allow the radiologist to complete the necessary functions to meet the radiological needs of the patients and the medical staff.
(c) The radiologist is responsible to:
(i) maintain a quality control program that minimizes unnecessary duplication of radiographic studies and maximizes the quality of diagnostic information available;
(ii) develop technique charts that include part, thickness, exposure factors, focal film distances and whether a grid or screen technique; and
(iii) assure the availability of information regarding the purpose and yield of radiological procedures and the risks of radiation.
(d) At least one licensed radiologic technologist shall be on duty or available when needed.
(e) Diagnostic radiology services shall be performed only at the request of a member of the medical staff or other persons authorized by the hospital.
(f) If radiation oncology services are provided, the following applies:
(i) Physicians and staff who provide radiation oncology services have delineated privileges;
(ii) The medical director of the radiation oncology services is a physician member of the medical staff who is qualified by education and experience in radiation oncology.
(2) Radiologic patient records shall be integrated with the hospital patient record.
(a) All requests for radiologic services shall contain the reasons for the examinations.
(b) Authenticated reports of these examinations shall be filed in the patient's medical record as soon as possible. Radiological film shall be retained in accordance with hospital policy.
(c) If requested by the attending physician and if the quality of the radiograph permits, the radiology department may officially enter the interpretations of the radiologic examinations performed outside of the hospital in the patient's medical record.
(d) Radiotherapy summaries shall be filed in the patient's medical record. A copy may be filed in the radiotherapy department. The radiotherapy summary shall be forwarded to the referring physician. Unless otherwise justified, the medical record of the patient receiving radiotherapy for treatment or palliation of a malignancy shall reflect the histologically substantiated diagnosis.
(1) Each hospital shall provide laboratory and pathology services that are in accordance with the needs and size of the institution.
(a) Administrative direction of laboratory and pathology services shall be provided by a person appointed and authorized by the hospital administrator.
(b) Medical direction of laboratory and pathology services shall be provided by a member of the medical staff.
(2) Laboratory and pathology services shall comply with the requirements of the Clinical Laboratory Improvement Amendments of 1988 (CLIA). CLIA inspection reports shall be available for Department review.
(3) Laboratories certified by a Health Care Financing Administration (HCFA) approved accrediting agency are determined to be in compliance with this section. Accrediting agency inspection reports shall be available for Department review.
(1) Hospital blood services are defined as follows:
(a) A "donor center" means a facility that procures, prepares, processes, stores and transports blood and blood components.
(b) A "transfusion service" means a facility that stores, determines compatibility, transfuses blood and blood components, and monitors transfused patients for any ill effect.
(c) A "blood bank" means a facility that combines the functions of a donor center and transfusion service within the same facility.
(2) The hospital blood service shall establish and maintain an appropriate blood inventory in the hospital at all times, have immediate access to community blood services or other institutions, or have an up-to-date list of donors, equipment and trained personnel to draw and process blood.
(a) Blood or blood components must be collected, stored, and handled in such manner that they retain potency and safety.
(b) Blood or blood components must be properly processed, tested, and labeled.
(3) If the hospital operates a donor center, transfusion service or a blood bank the donor center, transfusion service, or blood bank must be accredited.
(a) Hospital blood banks and donor centers must be accredited by the Food and Drug Administration (FDA).
(b) Hospital transfusion services must be certified by the Health Care Financing Administration to meet Clinical Laboratory Improvement Amendments of 1988 (CLIA), or any accrediting organization approved by the Health Care Financing Administration.
(4) Results of the accrediting organization survey, or current CLIA certification must be available for Department review.
(1) The pharmacy of a hospital currently accredited and conforming to the standards of JCAHO shall be determined to be in compliance with these rules.
(a) If a hospital is not accredited by JCAHO, then the pharmacy of such hospital shall comply with rules in this section.
(b) The pharmacy department and service shall be directed by a licensed pharmacist.
(i) Competent personnel shall be employed in keeping with the size and activity of the department and service. If the hospital uses only a drug room and the size of the hospital does not warrant a full-time pharmacist, a consultant pharmacist may be employed.
(ii) The pharmacist shall be responsible for developing, supervising, and coordinating all the activities of the pharmacy.
(iii) Provision shall be made for access to emergency pharmaceutical services.
(iv) The pharmacist shall be trained in the specific functions and scope of the hospital pharmacy.
(2) Facilities shall be provided for the safe storage, preparation, safeguarding, and dispensing of drugs.
(a) All floor-stocks shall be kept in secure areas in the patient care units.
(b) Double-locked storage shall be provided for controlled substances. Electronically controlled storage of narcotics may be permitted if automated dispensing technology is utilized by the hospital.
(c) Medications stored at room temperatures shall be maintained within 59 and 80 degrees F.
(d) Refrigerated medications shall be maintained within 36 and 46 degrees F.
(e) A current toxicology reference, and other references as needed for effective pharmacy operation and professional information shall be available.
(3) Records shall be kept of the transactions of the pharmacy and medication storage unit and coordinated with other hospital records.
(a) There shall be a recorded and signed floor-stock controlled substance count once per shift or the facility must use automated dispensing technology in accordance with R156-17b-619.
(b) Hospitals that utilize automated dispensing technology must implement a system for accounting of controlled substances dispensed by the automated dispensing system.
(c) The record shall list the name of the patient receiving the controlled substance, the date, type of substance, dosage, and signature of the person administering the substance.
(4) Written policies and procedures that pertain to the intra-hospital drug distribution system and the safe administration of drugs shall be developed by the director of the pharmaceutical department or service in concert with the medical staff.
(a) Drugs that are provided to floor units shall be administered in accordance with hospital policies and procedures.
(b) The medical staff in conjunction with the pharmacist shall establish standard stop orders for all medications not specifically prescribed as to time or number of doses.
(c) The pharmacist shall have full responsibility for dispensing of all drugs.
(d) There shall be a policy stating who may have access to the pharmacy or drug room when the pharmacist is not available.
(e) There shall be a documentation system for the accounting and replacement of drugs, including narcotics, to the emergency department.
(f) Medication errors and adverse drug reactions shall be reported immediately in accordance with written procedures including notification of the practitioner who ordered the drug.
(1) In a hospital with an organized social services department, a qualified social worker shall direct the provision of social work services. If a hospital does not have a full or part-time qualified social worker, the administrator shall designate an employee to coordinate and assure the provision of social work services. The social worker, or designee shall be knowledgeable about community agencies, institutions, and other resources.
(2) In a hospital without an organized social services department, the hospital shall obtain consultation from a qualified social worker to provide social work services.
(3) The staff shall be oriented to help the patient make the best use of available inpatient, outpatient, extended care, home health, and hospice services.
(4) Social Services shall be integrated with other departments and services of the hospital.
(1) If provided by the hospital, psychiatric services shall be integrated with other departments or services of the hospital according to the nature, extent, and scope of service provided.
(a) If the hospital does not provide psychiatric services, the hospital must have procedures to transfer patients to a facility that can provide the necessary psychiatric services.
(b) Administrative direction of psychiatric services shall be provided by a person appointed and authorized by the hospital administrator.
(c) Medical direction of psychiatric services shall be defined in writing and provided by a qualified physician who is a member of the medical staff.
(d) Psychiatric services shall comply with the following sections of R432-101, Specialty Hospitals, Psychiatric:
(i) R432-101-13 Patient Security;
(ii) R432-101-14 Special Treatment Procedures;
(iii) R432-101-17 Admission and Discharge;
(iv) R432-101-20 Inpatient Services;
(v) R432-101-21 Adolescent or Child Treatment Programs;
(vi) R432-101-22 Residential Treatment Services;
(vii) R432-101-23 Physical Restraints, Seclusion, and Behavior Management;
(viii) R432-101-24 Involuntary Medication Administration; and
(ix) R432-101-35 Partial Hospitalization Services.
(2) If outreach services are ordered by a physician as part of the plan of care or hospital discharge plan, the outreach services may be provided in a clinic, physician's office, or the patient's home.
(1) A hospital may provide inpatient or outpatient substance abuse rehabilitation services. A hospital that provides substance abuse rehabilitation services shall be staffed to meet the needs of the patients or clients.
(a) Administrative direction shall be provided by an individual appointed and authorized by the hospital administrator.
(b) Medical direction shall be defined in writing and provided by a qualified physician who is a member of the medical staff.
(c) Nursing services shall be under the direction of a full-time registered nurse.
(d) Substance abuse counseling shall be under the direction of a licensed mental health therapist.
(e) A licensed substance abuse counselor may serve as the primary therapist under the direction of an individual licensed under the Mental Health Practice Act.
(f) An interdisciplinary team including the physician, registered nurse, licensed mental health therapist, and substance abuse counselor shall be responsible for program and treatment services. The patient or client may be included as a member of the interdisciplinary team.
(2) Substance abuse rehabilitation services shall include at least the following:
(a) Detoxification care shall be available for the systematic reduction or elimination of a toxic agent in the body by use of rest, fluids, medication, counseling, or nursing care.
(b) Counseling shall be available in at least one of the following areas: individual, group, or family counseling. In addition, there shall be provisions for educational, employment, or other counseling as needed.
(c) Treatment services shall be coordinated with other hospital and community services to assure continuity of care through discharge planning and aftercare referrals. Counselors may refer patients or clients to public or private agencies for substance abuse rehabilitation, and employment and educational counseling.
(d) A comprehensive assessment shall be documented that includes at least a physical examination, a psychiatric and psychosocial assessment, and a social assessment.
(3) The confidentiality of medical records of substance abuse patients and clients shall be maintained according to the federal guidelines in 42 CFR, Part 2, "Confidentiality of Alcohol and Drug Abuse Patient Records."
(4) Residential treatment services may be provided under the direction of the medical director or his designee. Residential treatment services shall comply with R432-101-22.
(1) Outpatient care services provided by the hospital shall be integrated with other departments or services of the hospital according to the nature, extent, and scope of services provided.
(2) Outpatient care shall meet the same standards of care that apply to inpatient care.
(3) Outpatient care includes hospital owned outpatient services, and hospital satellite services.
(1) A remote-rural general acute hospital with a federal swing bed designation may provide respite services to provide intermittent, time-limited care to give primary caretakers relief from the demands of caring for an individual.
(a) The hospital may provide respite care services and need comply only with the requirements of this section.
(b) If, however, the hospital provides respite care to an individual for longer than 14 consecutive days, the hospital must admit the individual as an inpatient subject to the requirements of this rule applicable to non-respite inpatient admissions.
(2) Respite services may be provided at an hourly rate or daily rate.
(3) The hospital shall coordinate the delivery of respite services with the recipient of services, case manager, if one exists, and the family member or primary caretaker.
(4) The hospital shall document the individual's response to the respite placement and coordinate with all provider agencies to ensure an uninterrupted service delivery program.
(5) The hospital must complete the following:
(a) a Level 1 Pre-admission Screening upon the person's admission for respite services; and
(b) a service agreement which will serve as the plan of care. The service agreement shall identify the prescribed medications, physician treatment orders, need for assistance for activities of daily living and diet orders.
(6) The hospital shall have written policies and procedures available to staff regarding the respite care patients which include:
(a) medication administration;
(b) notification of a responsible party in the case of an emergency;
(c) service agreement and admission criteria;
(d) behavior management interventions;
(e) philosophy of respite services;
(f) post-service summary;
(g) training and in-service requirement for employees; and
(h) handling patient funds.
(7) The facility shall provide a copy of the Resident Rights to the patient upon admission.
(8) The facility shall maintain a record for each patient who receives respite services which includes:
(a) a service agreement;
(b) demographic information and patient identification data;
(c) nursing notes;
(d) physician treatment orders;
(e) records made by staff regarding daily care of the patient in service;
(f) accident and injury reports; and
(g) a post-service summary.
(9) If a patient has an advanced directive, the facility shall file a copy of the directive in the record and inform staff.
(10) Retention and storage of records shall comply with R432-100-33.
(11) The hospital shall provide for confidentiality and release of information in accordance with R432-100-33.
(1) If a hospital utilizes pet therapy, household pets such as dogs, cats, birds, fish, and hamsters may be permitted.
(a) Pets must be clean and disease free.
(b) The immediate environment of the pets must be clean.
(c) Small pets shall be kept in appropriate enclosures.
(d) Pets that are not confined shall be kept under leash control or voice control.
(e) Pets that are kept at the hospital, or are frequent visitors shall have current vaccinations, including rabies, as recommended by a licensed veterinarian.
(f) Hospitals with birds shall have procedures in place which protect patients, staff, and visitors from psittacosis.
(2) Hospitals that permit pets to remain overnight shall have policies and procedures for the care, housing and feeding of such pets; and for the proper storage of pet food and supplies.
(3) Pets shall not be permitted in any area where their presence would create a significant health or safety hazard or nuisance to others.
(4) Pets shall not be permitted in food preparation and storage areas.
(5) Persons caring for pets shall not have patient care or food handling responsibilities.
(1) There shall be an organized dietary department under the supervision of a certified dietitian or a qualified individual who, by education or specialized training and experience, is knowledgeable in food service management. If the latter is head of the department, there must be a registered dietitian on a full-time, regular part-time, or consulting basis.
(a) Direction of the dietary service shall be provided by a person whose qualifications, authority, responsibilities and duties are approved by the administrator. The director shall have the administrative responsibility for the dietary service.
(b) If the services of a certified dietitian are used on less than a full-time basis, the time commitment shall permit performance of all necessary functions to meet the dietary needs of the patients.
(c) There shall be food service personnel to perform all necessary functions.
(2) If dietetic services are provided by an outside provider, the outside provider shall comply with the standards of this section.
(3) A current diet manual approved by the dietary department and the medical staff shall be available to dietary, medical, and nursing personnel.
(a) The food and nutritional needs of patients shall be met in accordance with the physician's orders.
(b) Regular menus and modifications for basic therapeutic diets shall be written at least one week in advance and posted in the kitchen.
(c) The menus shall provide for a variety of foods served in adequate amounts at each meal.
(d) At least three meals shall be served daily with not more than a 14-hour span between the evening meal and breakfast. If a substantial evening snack is offered, a 16-hour time span is permitted.
(e) A source of non-neutral exchanged water shall be provided for use in preparation of no sodium meals, snacks, and beverages.
(4) The dietary department shall comply with the Utah Department of Health Food Service Sanitation Rule R392-100.
(a) The dietary facilities and equipment shall be in compliance with federal, state, and local sanitation and safety laws and rules.
(b) Traffic of unauthorized individuals through food preparation areas shall be controlled.
(5) Written reports of inspections by state or local health departments shall be on file at the hospital and available for Department review.
(6) The dietitian or authorized designee is responsible for documenting nutritional information in the patient's medical record.
(7) Diets shall be ordered by a member of the medical staff and transmitted in writing to the dietary department.
If a hospital participates in telemedicine, it shall develop and implement policies governing the practice of telemedicine in accordance with the scope and practice of the hospital.
(1) The policies shall address security, access and retention of telemetric data.
(2) The policies shall define the privileging of physicians and allied health professionals who participate in telemedicine.
(1) The hospital shall establish a medical records department or service that is responsible for the administration, custody and maintenance of medical records.
(a) The administrative direction of the department shall be established by the hospital administrator and correspond to the organizational structure and policies of the hospital.
(b) The medical records department shall retain the technical services of either a Registered Health Information Administrator or a Registered Health Information Technician through employment or consultation. If retained by consultation, visits shall be at least quarterly and documented through written reports to the hospital administrator.
(2) The medical records department shall provide secure storage, controlled access, prompt retrieval, and equipment and facilities to review medical records.
(a) Medical records shall be available for use or review by members of the medical and professional staff; authorized hospital personnel and agents; persons authorized by the patient through a consent form; and Department representatives to determine compliance with licensing rules.
(b) Medical records may be stored in multiple locations providing the record is able to be retrieved or accessed in a reasonable time period.
(c) If computer terminals are utilized for patient charting, the hospital shall have policies governing access and identification codes, security, and information retention.
(d) The hospital medical record shall be indexed according to diagnosis, procedure, demographic information and physician or licensed health practitioner. The indexes shall be current within six months following discharge of the patient.
(e) Original medical records are the property of the hospital and shall not be removed from the control of the hospital or the hospital's agent as defined by policy except by court order or subpoena.
(f) Medical records for persons who have received or requested admission to alcohol or drug programs shall comply with 42 CFR Part 2, "Confidentiality of Alcohol and Drug Abuse Patient Records."
(3) All medical record entries shall be legible, complete, authenticated, and dated by the person responsible for ordering the service, providing or evaluating the service, or making the entry. Prepared transcriptions of dictated reports, evaluations and consultations must be reviewed by the author before authentication.
(a) The authentication may include written signatures, computer key, or other methods approved by the governing body and medical staff to identify the name and discipline of the person making the entry.
(b) Use of computer key or other methods to identify the author of a medical record entry is not assignable or to be delegated to another person.
(c) There shall be a current list of persons approved to use these methods of authentication. Hospital policies shall include appropriate sanctions for the unauthorized or improper use of computer codes.
(d) Verbal orders for the care and treatment of the patient shall be accepted and transcribed by qualified personnel and authenticated within 30 days of the patient's discharge.
(4) Patient records shall be organized according to hospital policy.
(a) Medical records shall be reviewed at least quarterly for completeness, accuracy, and adherence to hospital policy.
(b) Records of discharged patients shall be collected, assembled, reviewed for completeness, and authenticated within 30 days of the patient's discharge.
(c) Medical records shall be retained for at least seven years. Medical records of minors shall be kept until the age of eighteen plus four years, but in no case less than seven years.
(d) The Hospital may destroy medical records after retaining them for the minimum time period. Prior to destroying medical records, the hospital must notify the public by publishing a notice in a newspaper of statewide distribution a minimum of once a week for three consecutive weeks to allow a former patient to access the patient's records.
(e) The hospital shall permanently retain a master patient/person index that shall include:
(i) the patient name;
(ii) the medical record number;
(iii) the date of birth;
(iv) the admission and discharge dates; and
(v) the name of each attending physician.
(f) If a hospital ceases operation, the hospital shall make provision for secure, safe storage and prompt retrieval of all medical records, patient indexes and discharges for the period specified in R432-100-33(4)(c). The hospital may arrange for storage of medical records with another hospital, or an approved medical record storage facility, or may return patient medical records to the attending physician if the physician is still in the community.
(5) A complete medical record shall be established and maintained for each patient admitted to, or who receives hospital services. Emergency and outpatient records shall document the service rendered, and shall contain other pertinent information in accordance with hospital policy.
(a) Each medical record shall contain patient identification and demographic information to include at least the patient's name, address, date of birth, sex, and emergency contact information.
(b) Each medical record shall contain initial or admitting medical history, physical and other examinations or evaluations. Recent histories and examinations may be substituted if updated to include changes that reflect the patient's current status.
(c) Each medical record shall contain admitting, secondary and principal diagnoses.
(d) Each medical record shall contain results of consultive evaluations and findings by persons involved in the care of the patient.
(e) Each medical record shall contain documentation of complications, hospital acquired infections, and unfavorable reactions to medications, treatments, and anesthesia.
(f) Each medical record shall contain properly executed informed consent documents for all procedures and treatments ordered for, and received by, the patient.
(g) Each medical record shall document that the facility requested of each admitted person whether the person has initiated an advanced directive as defined in the Advance Health Care Directive Act, UCA 75-2a.
(h) Each medical record shall contain all practitioner orders, nursing notes, reports of treatment, medication records, laboratory and radiological reports, vital signs and other information that documents the patient condition and status.
(i) Each medical record shall contain a discharge summary including outcome of hospitalization, disposition of case with an autopsy report when indicated, or provisions for follow-up.
(j) Medical records of deceased patients shall contain a completed Inquiry of Anatomical Gift form or a modified hospital death form which has been approved by the Utah Department of Health as required by Section 26-28-6, UCA.
(k) Medical records of surgical patients shall contain a pre-operative history and physical examination; surgeon's diagnosis; an operative report describing a description of findings; an anesthesia report including dosage and duration of all anesthetic agents and all pertinent events during the induction, maintenance, and emergence from anesthesia; the technical procedures used; the specimen removed; the post-operative diagnosis; and the name of the primary surgeon and any assistants written or dictated by the surgeon within 24 hours after the operation.
(l) Medical records of obstetrical patients shall contain a relevant family history, a pre-natal examination, the length of labor and type of delivery with related notes, the anesthesia or analgesia record, the Rh status and immune globulin administration when indicated, a serological test for syphilis, and a discharge summary for complicated deliveries or final progress note for uncomplicated deliveries.
(m) Medical records of newborn infants shall contain the following documentation in addition to the requirements for obstetrical medical records:
(i) Documentation must include a copy of the mother's delivery room record. In adoption cases where the identity of the mother is confidential, inclusion and access to the mother's delivery room record shall be according to hospital policy.
(ii) Documentation must include the date and hour of birth, period of gestation, sex, reactions after birth, delivery room care, temperature, weight, time of first urination, and number, character, and consistency of stools.
(iii) Documentation must include a record of the physical examination completed at birth and discharge, record of ophthalmic prophylaxis, and the identification number of the newborn screening kit, referred to in R398-1.
(iv) If the infant is discharged to any person other than the infant's parents, the hospital shall record the authorization by the parents, state agency, or court authority.
(v) Documentation of the record and results of the newborn hearing screening according to Section 26-10-6, UCA and R398-2-6.
(n) Emergency department patient medical records shall be integrated into the hospital medical record and include time and means of arrival, emergency care given to the patient prior to arrival, history and physical findings, lab and x-ray reports, diagnosis, record of treatment, and disposition and discharge instructions.
(o) Patient medical social services records shall include a medical-social or psycho-social study of referred inpatients and outpatients; the financial status of the patient, social therapy and rehabilitation of patients, environmental investigations for attending physicians, and cooperative activities with community agencies.
(p) Medical records of patients receiving rehabilitation therapy shall include a written plan of care appropriate to the diagnosis and condition, a problem list, and short and long term goals.
(6) The medical records department shall maintain records, reports and documentation of admissions, discharges, and the number of autopsies performed.
(7) The medical records department shall maintain vital statistic registries for births, deaths, and the number of operations performed. The medical records department shall report vital statistics data in accordance with the Vital Statistics Act, Utah Health Code, (26-2, UCA).
(1) The central supply service supervisor shall be qualified for the position by education, training, and experience.
(2) The hospital shall provide space and equipment for the cleaning, disinfecting, packaging, sterilizing, storing, and distributing of medical and surgical patient care supplies.
(a) A hospital central service area shall provide for the following:
(i) A decontamination area which shall be separated by a barrier or divider to allow the receiving, cleaning, and disinfection functions to be performed separately from all other central service functions;
(ii) A linen assembly or pack-making area which shall have ventilation to control lint. The linen assembly or pack-making area shall be separated from the general sterilization and processing area.
(iii) The sterilization area shall contain hospital sterilizers with approved controls and safety features.
(b) The accuracy of the sterilizers' performance shall be checked by a method that includes a permanent record of each run.
(c) Sterilizers shall be tested by biological monitors at least weekly.
(d) If gas sterilizers are used, they shall be inspected, maintained, and operated in accordance with the manufacturer's recommendations.
(3) The storage area shall be separated into sterile and non-sterile areas. The storage area shall have temperature and humidity controls, and shall be free of excessive moisture and dust. Outside shipping cartons shall not be stored in this area.
(4) During each shift that the central service area is staffed, counter tops and tables shall be wiped with a broad spectrum disinfectant.
(5) All apparel worn in central supply shall be issued and laundered according to hospital policy.
(1) Direction of the laundry service shall be provided by a person whose qualifications, authority, responsibilities and duties are approved by the administrator.
(2) Hospitals using commercial linen services shall require written assurance from the commercial service that standards in this subsection are maintained.
(a) Clean linen shall be completely packaged and protected from contamination until received by the hospital.
(b) The use of a commercial linen service does not relieve the hospital from its quality improvement responsibilities.
(3) Hospitals that maintain an in-house laundry service must have equipment, supplies and staff available to meet the needs of the patients.
(a) Soiled linen shall be collected in a manner to minimize cross-contamination. Containers shall be properly closed as filled and before further transport.
(i) Soiled linen shall be sorted only in a sorting area.
(ii) Handwashing is required after handling soiled linen and prior to handling clean items.
(iii) Employees handling soiled linen shall wear protective clothing which must be removed before leaving the soiled work area.
(iv) Soiled linen shall be transported separately from clean linen.
(b) The hospital shall maintain a supply of clean linen.
(i) Clean linen shall be handled and stored in a manner to minimize contamination from surface contact or airborne deposition.
(ii) Clean linen shall be stored in enclosed closet areas or carts.
(iii) Clean linen shall be covered during transport.
(4) The hospital is responsible to launder employee scrubs that are worn in the following areas:
(a) surgical areas;
(b) other areas as required by the Occupational Health and Safety Act.
(5) If hospital employee scrubs are designated as uniforms that may be worn to and from work, policies and procedures shall be developed and implemented defining the scope and usage of scrubs as uniforms including hospital storage of employee scrubs, and provisions for hospital-provided scrubs in case of contamination.
(1) There shall be housekeeping services to maintain a clean, safe, sanitary, and healthful environment in the hospital.
(2) If the hospital contracts for housekeeping services with an outside service, there shall be a signed and dated agreement that details the services provided.
(3) The hospital shall provide safe, secure storage of cleaners and chemicals. Cleaners and chemicals stored in areas that may be accessible to patients shall be kept secure in accordance with hospital policy.
(4) Storage and supplies in all areas of the hospital shall be stored at least four inches off the floor, and at least 18 inches below the lowest portion of the sprinkler system.
(5) Personnel engaged in housekeeping or laundry services may not be engaged simultaneously in food service or patient care.
(6) If personnel work in food or direct patient care services, hospital policy shall be established and followed to govern the transition from housekeeping services to patient care.
(1) There shall be maintenance services to ensure that hospital equipment and grounds are maintained in a clean and sanitary condition and in good repair at all times for the safety and well-being of patients, staff, and visitors.
(a) The administrator shall employ a person qualified by experience and training to be in charge of hospital maintenance.
(b) If the hospital contracts for maintenance services, there shall be a signed and dated agreement that details the services provided.
(c) A pest-control program shall be conducted to ensure the hospital is free from vermin and rodents.
(d) Entrances, exits, steps, ramps, and outside walkways shall be maintained in a safe condition with regard to snow, ice and other hazards.
(2) All patient care equipment shall be tested, calibrated and maintained in accordance with the specifications from the manufacturer.
(a) Testing frequency and calibration documentation shall be available for Department review.
(b) Testing or calibration procedures conducted by an outside agency or service shall be documented and available for Department review.
(3) Hot water at public and patient faucets shall be delivered between 105 to 120 degrees Fahrenheit.
(1) There must be provisions for the maintenance of a safe environment in the event of an emergency or disaster which overwhelms the facility.
(2) The administrator or designee is responsible for the development of a plan, coordinated with applicable state and local emergency response partners and agencies. This plan shall be in writing and made available to all hospital staff.
(a) The plan shall be reviewed and updated as necessary and shall be available for review by the Department.
(b) The hospitals' emergency operations plan must delineate individuals who will be in charge during any significant emergency.
(c) Lists of emergency partners shall be readily available, including multiple contact options. Emergency contact lists will be updated and maintained regularly by the hospital.
(3) The hospital's emergency operations plan shall address the following:
(a) an evacuation plan;
(b) delivery of essential care and services when additional persons are present at the hospital during an emergency;
(c) delivery of essential care and services to hospital occupants utilizing crisis standards of care when staff is reduced by an emergency; and
(d) must address planning, mitigation, response and recovery for each of the following six areas:
(i) emergency communications;
(ii) resources and assets;
(iii) safety and security;
(iv) staff responsibilities;
(v) utility management; and
(vi) patient clinical and supportive activities.
(4) The emergency operations plan shall be approved by the board and the hospital administrator.
(a) The hospital's emergency operations plan shall delineate the person or persons with decision-making authority to activate the emergency operations plan;
(b) The hospital's emergency response plan shall address those risks and threats identified in the facility's annual hazard vulnerability analysis.
(c) The hospital shall document all emergency incidents and responses.
(d) Disaster drills/exercises shall be held twice yearly according to threats identified in the facility's annual hazard vulnerability analysis.
(5) There shall be a fire emergency evacuation plan written in consultation with qualified fire safety personnel. This plan may or may not be included in the facility's emergency operations plan. The evacuation routes shall be posted in prominent locations throughout the hospital. Fire drills and fire drill documentation shall be in accordance with R710-4, State of Utah Fire Prevention Board.
(6) A hospital may exceed its licensed capacity by up to 20% in response to any incident that overwhelms the facility.
(a) A hospital which exceeds its licensed capacity under this provision shall notify the Department within 72 hours of exceeding its licensed capacity.
(b) Approval must be obtained from the Department to exceed 20% above licensed capacity.
(c) The Department may direct that the hospital reduce its patient census to its licensed capacity at any time.
Any person who violates any provision of this rule may be subject to the penalties enumerated in 26-21-11 and R432-3-6 and be punished for violation of a class A misdemeanor as provided in 26-21-16.
health care facilities
February 10, 2016
November 5, 2015
26-21-5; 26-21-2.1; 26-21-20
For questions regarding the content or application of rules under Title R432, please contact the promulgating agency (Health, Family Health and Preparedness, Licensing). A list of agencies with links to their homepages is available at http://www.utah.gov/government/agencylist.html or from http://www.rules.utah.gov/contact/agencycontacts.htm.