R495.  Human Services, Administration.
R495-810.  Government Records Access and Management Act.
R495-810-1.  Access to Department of Human Services Records.
	A.  Authority.  This rule is authorized by Section 63G-2-204(2) and Section 62A-1-111.
	B.  Definitions.  Words used in this rule are defined in Section 63G-2-103.
	C.  Requests for Access.  Requests for records shall be submitted to any Department of Human Services office. If the record requested is maintained in that office, that office's designated GRAMA Officer will respond to the request.  If the record is not maintained in the office where the request is filed, the request will be sent immediately to the appropriate Department of Human Services office.

R495-810-2.  Fee Schedule for Records Copies.
	A.  Fee Rates.
	1.  Fees for copies are based on the number of records to be copied and are as follows:
	a.  paper:  $.25 per side of sheet;
	b.  audio tape:  $5.00 per tape; and
	c.  video tape:  $15.00 per tape.
	2.  For records which require compiling and reporting in another format, a fee of $25.00 per hour may be charged, or $50.00 per hour if the request requires programmer/analyst assistance, however no charge may be made for the first quarter hour of staff time.
	3.  Mailing.  The fee for mailing is the actual cost of postage.
	B.  Payment Waiver.
	1.  The Department of Human Services shall fulfill a record request without charge in accordance with Section 63G-2-203(4).
	2.  The Department shall require payment of future estimated fees before beginning to process a request when fees are expected to exceed $50 or the requester has not paid fees from previous requests.

R495-810-3.  Records Modification and Clarification.
	A.  Hearings.  Administrative Hearings regarding denied requests to amend records shall be conducted informally in accordance with Administrative Rule 497-100.

KEY:  government documents
Date of Enactment or Last Substantive Amendment:  December 11, 2007
Notice of Continuation:  December 13, 2016
Authorizing, and Implemented or Interpreted Law:  63G-2-204